Conducting an informative, entertaining, and engaging presentation is invaluable to making audiences care about your project. This class will cover fundamental presentation tactics, presentation software programs and web apps that aid in making presentations. We will explore the pros and cons of using PowerPoint, Google Presentation, or Prezi as presentation programs.

Outcomes For This Lesson:

Students will explore various tactics used by groups to get the public’s attention and engage their interests in their topic.
Learn how to use various digital presentation tools both on- and offline
Tips for organizing, designing, and conducting effective presentations.


Presenting

Delivery Tips & Tricks

  • Maintain eye contact with the audience
  • Don’t read off slides!
  • Master the 10-20-30 Rule
  • Divide the presentation into separate, yet related, parts
  • Frame your topics clearly
  • Practice, practice, practice
  • Know your audience
  • Don’t make slides, design them!
  • Have fun and be natural!

10-20-30 Rule

What Does This Rule Stand for?

The 10-20-30 rule is a simple yet effective way to enhance any presentation. It will help structure and organize your speech as well as simplify the layout and design of your PowerPoint presentation. You can easily avoid design mistakes by using this rule.

So what is the rule all about?

It’s simple: A presentation should have no more than 10 slides, should not take longer than 20 minutes and have a font of 30pt!

10: According to Guy Kawasaki ten is the optimal amount of slides for any successful business presentation. Presentations with more than ten slides will tire the audience and they won’t pay attention as well. This does not mean that you should try to cram as much information as possible into these ten slides! Rather, focus on your key messages. As a guideline, Kawasaki lists ten key terms which can be taken as an orientation:

  • Problem
  • Your Solution
  • Business model
  • Underlying magic/ technology
  • Marketing and sales
  • Competition
  • Team
  • Projections and milestones
  • Status and timeline
  • Summary and call to action

According to your individual topic, these ten terms may be altered to fit your presentation!

20: Present your topic in a time frame of twenty minutes, even if there is more time at hand. Always keep in mind that technical difficulties can arise, people may be late, or other unexpected chaos can happen. This is why it is reasonable to only present for twenty minutes and use the remaining time for discussion or questions.

30: Use a 30pt font. This way you avoid overloading your slides with text and information. The audience has a hard time reading the small font and quickly loses interest. To get your audience’s attention use simplicity and clarity. If you feel 30pt is too small, at least use 20pt for your slides!

Design Slides by…

  • Using professional color schemes
  • Possibly including the company, NGO, or business icon/ logo on slides
  • Using appropriate images
  • Utilizing attractive shapes and layout
  • Making sure your slides are balanced
  • Ensuring they are aesthetically pleasing
    • Color coding/ labeling works well

Examples:

free-Presentation-template-download-S

Non-Designed Slides…

  • Have too much text
  • Have text typed on top of illustrations
  • Are boring and cookie-cutter
  • Look the same throughout the presentation
  • Lack originality and creativity
  • Use too complex wording
  • Are excessively busy, overly colorful, obnoxious, hard to read
  • Have too complex and overly detailed maps, images, charts, etc.
  • Do not convey messages directly
  • Use imagery that is unrelated to the message

Examples:

bad_slide

esafety_good_bad_text_colou

1412-terribleslide

Prezi – More Pizzazz in Presentations

Prezi has been around for a few years now and has really taken off. It’s free to use, intuitive, and can be as simple or complex as you need it to be.

Why use Prezi? It really comes down to visual flair. There’s a whole universe of “Slideware” out there like PowerPoint and some others that we’ll be talking about in this lesson. We think Prezi is one of the most visually striking of them all. Microsoft PowerPoint allows you to do a few things like animated transitions (which get tacky really quick) as you go from one static slide to another, but Prezi is about making things more free form.

Using a well made Prezi will make your presentation (and more importantly your ideas!) stand out from the generic PowerPoint crowd. Using Prezi in a class presentation will increase the likelihood for an A. The previous statement is not legally binding.

Prezi Tutorial

The above video gives you a super quick overview of the basics of making a Prezi. You can read about the individual parts on their Getting Started Page. If you read nothing else, read this.

>> Go to the Getting Started Page

This page goes more in depth about the Prezi Editor

It’s important to understand the difference between Edit Mode and Present Mode. You’ll switch between them many times as you create a Prezi.

>> Go to the Edit & Present Mode page

Don’t get lost in the Prezi canvas. Use this page to learn more about moving around your canvas like a pro!

Sharing Prezi

Prezi has some great sharing features built into it. Why share? It’s a great way to give your ideas legs! The more people that have access to your ideas the better.

You may one day find yourself working for an NGO and being tasked with increasing your org’s web presence. The best way to do this is to produce original content and share it. Presentations are a form of content just like images and videos. Content is the currency of the interwebs so it only makes sense that you would leverage the sharing features of Prezi.

Check out all of Everett’s Prezis!

 

Sometimes you are going somewhere with poor connectivity and can’t rely on being able to get on the web to access a Prezi you’ve made. It’s always good to have fallback plans when preparing a presentation so Prezi allows you to make a PDF copy of your presentation. It won’t be quite as pretty but it’s guarenteed to work no matter what computer you use.

In Edit Mode Hit the Share Button

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Select “Download as PDF”

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Save It Once It’s Done Compiling

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How Does It Compare?

See for yourself. Check out This Prezi on College Basics one of the Everett Fellows made for the Summer camp.

Now compare it with the PDF version What is College.pdf

You can see that the original is more theatrical with text animations and such. The PDF definitely gets the job done though.

You can always simply share the link to the Prezi as well. Just hit the share button and copy the link they give you. You can do this for any public Prezi BTW.

Schare a prezi

If you have a website (and you all will by the end of this lab!) you can embed a fully functioning Prezi in a webpage. You may have noticed we’ve done that throughout the Tech Essentials website.

It’s easy to do. Just hit “Embed” when on a Prezi Page

What_is_College__by_Jessica_Crosby_on_Prezi

You will be presented with a window like this:

Embed What_is_College__by_Jessica_Crosby_on_Prezi

The Prezi will be embedded by copying the code onto your clip board, then pasted into the text editor of your website. We will go more into detail on this in next weeks lesson.

PowerPoint

We all are familiar with MS PowerPoint and what it does. When you want to give a presentation with a clear and brief slide show, PowerPoint is your friend. You can use simple titles and bullet points to create a quick and clear presentation, or, you can insert images, graphs and other multimedia into your slides to look more professional!

Pros

  • No internet? No problem!
    • Access, edit and present your slides smoothly without worrying about internet connection.
  • Simple or complex, your choice
    • PPT offers templates that allows you to create quick and simple slides in a short time.
    • If you want to level up and be a little more fancy, PPT also allows you to insert multimedia, animation, graphs etc.
  • Combine Excel for beautiful graphs
    • When you insert graphs to your slides, PPT will open an Excel spread sheet so you can simply copy and paste existing data to create the graph.
  • Share in different forms
    • If you want to share your PPT with others or post it online, PPT offers a number of different formats to satisfy your needs!
  • Practice your presentation skills with PPT
    • PPT is so cool that it allows you to time yourself while presenting your slides. The function tells you how long you spend on each slide, so if you’re worried about the length of your presentation, PPT got your back!

Cons

  • Distract your audience
    • Does this happen to you: during lecture, whenever your professor shows a new ppt slide, you’re too busy copying every bit of information down to listen to the lecture. If yes, you’re not alone. Slide shows are a distraction if you don’t integrate it with your presentation effectively. Use the tips in this lesson to avoid it!
  • Animation is a bit tacky
    • To be honest, the animation PPT has to offer is only cool in the eyes of a 7-year-old.
  • Online cooperation is not easy
    • Let’s face it, if you need to create a slide show with your team over the internet, PPT isn’t the best choice. Unlike Prezi and Google Presentations, PPT works better when you’re working on a personal presentation rather than a group presentation.

By using the following features, you’ll be able to produce a slideshow with a better flow, richer content, and better visual effects.

  • Adding slide

 ppt1

  • Theme

ppt5

  • Animation
    • Slide transitions

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    • Item Animation

ppt9

ppt10

  • Practice your presentation with PPT

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On the top left corner it records your presentation time

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After you’re done, you can see how much time you spend on each slide

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  • Inserting multimedia helps you deliver the message you’re trying to send, and helps audience engage in the topic. Turn words into images or graphs to make presentation more clear, conscious and fun!
    • Examples

ppt4

  • How to insert pictures

ppt2

  • How to insert ClipArt

ppt13

  • How to insert SmartArt

ppt6

  • How to insert graphs

ppt15

ppt14

  • How to insert videos

ppt11

ppt12

PPT don’t allow online cooperation, but it doesn’t mean you can’t share it with others. You can always save your slideshow and upload it onto cloud services such as google drive or dropbox, or you can send it directly via emails. When you save your slideshows, PPT gives you different options based on your need and purpose.

For example:

  • PowerPoint presentation: If the receiver have PPT installed, s/he will be able to open, edit and save the slide show you share with her/him.
  • PowerPoint Show: As soon as you open the file, your presentation will start in full-screen mode. There are not editing allowed.
  • PDF: The PDF format is not necessarily for presentation purpose but more for record-keeping. For example, many of the professors upload their lecture slides on ecommons in PDF format.

ppt

Google Presentations

Google Presentations are a type of file you can create with Google Drive. Just as you’ve created Google Docs for word processing, and Google Sheets for spreadsheets, you can create presentations as well.

Google Presentation offers a more stripped down experience from PowerPoint. It has transitions and animations and such, but it’s not as feature rich. Some people like having fewer options because it lets you focus on just the writing of clear content and the task of presenting it cleanly.

Pro

  • Free
    • You don’t need to pay Google to use their apps
  • Simple
    • You won’t be distracted by 10,000 options and features
  • Collaboration
    • Have multiple people working on the same presentation in real time rather than emailing a PPT back and forth
  • Embed videos
    • Difficult in PPT

Con

  • Simple
    • There’s a limit to how complex and professional you can get these things
  • Web Based
    • No internet? No editing or presenting. You can download as a PDF though. You can export as a PPT file, but it will require a bit of work to get it looking right.

Using Google Presentations

Log into your UCSC or other Google account and then go to drive.google.com or select your Drive from the app selector at the top right in your email. Once you’re there you can hit the “Create” button and choose Presenation

My_Drive_-_Google_Drive_-__Private_Browsing_

This section will focus on using the best features of Google Presentations rather than basic stuff. It works more or less the same as PowerPoint so we won’t repeat.

One of the most disappointing things abut PPT is that you can’t embed YouTube videos in your slides. Well Google owns YouTube so their services had dang-well better work together!

Menu > Insert > Video…

In the menu, go to “Insert” and choose “Video…“.

Lesson_8_Presentation_-_Google_Slides_-__Private_Browsing_

Search YouTube

insert

Or Add By URL

urldirect

Boom! You got an embedded video!

Lesson_8_Presentation_-_Google_Slides_-__Private_Browsing_

 

Your presentation can be kicked up to a new notch by utilizing animations. You can change the way slides transition, make objects on a slide appear and disappear and all sorts of neat stuff.  Watch this screencast for more.

 

Just like with Google Docs, you can collaborate in real time with other team members. Use the share button at the top right to invite people. You can then work on the same presentation in real time!

collaborationshorter

Go!Animate

GA

Go!Animate is a site that allows you to create your own animation with simple steps. No fancy tech-y knowledge required, just click around, and you can visualize the image in your head into a short animation!

Go!Animate is a great tool to spice things up, visualize your thoughts, create a scenario as a hook, help your audience engaging in the presentation, and so on. And more importantly, it’s easy to learn, flexible to your needs, and with high quality!  It’s also a great way to advertise a organization, create a campaign or start a cause. When you have limited resources such as software, camera, and funding, but want to integrate videos into your  presentation, Go!Animate is an alternative way to accomplish the goal.

How to sign up

  •  Go to GoAnimate and click on “Make Video”GA1
  • Pick a theme!

GA2

 GA3

  • Enter your information for free trail

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How to create video

  • Use sidebar to pick scene, characters and props.Drag and drop the items
  • You have a lot of options, try different options to get the best effect

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  • Click on items to edit them

GA6

  • The timeline below displays your scenes, audio clips and sound effects.
  • This allows you to line up everything with precision.

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  • When you’re done having fun with it, don’t forget to save!

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  • Enter info for your video and save it!
  • Click on “save and share” to share the video!

GA9

  • GoAnimate gives you two options of sharing. Copy and paste them according to your needs!

GA10

SlideShare

SlideShare is a web service for sharing your slideware. Slideware is any kind of presentation medium meant to be viewed one slide at a time, so things like PowerPoint, Google Presenation, Keynote, and to a lesser extent Prezi.

As we said earlier in the lesson, presentations are content, and content should be shared, both to spread knowledge and to build rep for your org. SlideShare offers a popular and easy to use platform on which to do that.

Many companies curate huge SlideShare libraries. We’re big fans of HubSpot for all things social media. They’re a marketing firm, but they produce an insane amount of conent that is applicable to nonprofit fundraising and communications.

SlideShare allows you to archive your presentations publicly online and share them easily. Look back to Lesson 5 in the Facebook section under “Setting Up and Using a Page” you’ll see a presentation that was found on SlideShare and embedded in the webpage.

You are allowed to upload the following file types

Presentations

Adobe PDF (.pdf)
OpenOffice Presentation Document (.odp)
Microsoft PowerPoint (.ppt/.pps/.pptx/.ppsx/.pot/.potx)

Documents

Adobe PDF (.pdf)
Microsoft Word (.doc/ .docx/ .rtf)
OpenOffice Documents (.odt)most .txt files

Infographics

Adobe PDF (.PDF)

Notice that this says you can upload text documents and PDFs as well. You can use slideshare to host documents for people to download, but we’re just going to talke about presenations.

Google Presentations

Supposedly you should be able to add presentations directly from Google Drive, but I’ve not had any luck with that. You’d get better success by just downloading your Google Presenation as a PowerPoint and then uploading it to SlideShare.

Homework:

This homework will build off the lesson plan you made last lesson! This is the second step of the process, putting the wonderful content in your lesson plan into a presentation format for the world to see!

Using you lesson plan do the following….

Create a presentation using one of the tools we’ve written about in the lesson above.

  • insert the information from your lesson plan
    • make sure design wise it looks clean
    • That there is not too much content on one slide
    • include images/sktich shots
    • have title be a bigger font than the content
  • Submit your file/link to techessentials@labs.everettprogram.org
    • If you choose to submit a file, label it: first initial +last name.presentation.ppt or, instead of .ppt, whatever format you are using
      • EX. tswitzer.presentation.ppt
    • IF IT IS A PREZI–> please share the access to view it to Tonje and Jessica through our emails:

Presenting the information!

Practice presenting the presentation you created! Next week at the beginning of class you are going to present your presentations in class. We will grade you in class next week at 6pm and include it in the final score of this assignment!

NO LONGER THAN 5 MINUTES OR YOU WILL GET POINTS DEDUCTED!!

We will score you on the following when you are presenting:

  • introducing yourself [Name and tech tool title]
  • eye contact
  • amount of time reading off the slides
  • engaging the audience
  • projection/volume
  • posture
  • use of ummms and likes- we will dock you points if you use over 10 umms and likes combined

Submit Homework