Google Docs allows you to collaborate with other individuals while working on the same document. If you’ve ever gotten on a group study guide for a midterm or final, then you’re probably familiar with this. Google Docs allow you to openly collaborate, edit, comment, and work with others in real-time. As long as you have Internet connection, using Google Docs to work together on an assignment, share ideas, or create a presentation for class is a useful tool because this can be done from the comfort and convenience of your home, office, or work! If there are schedule conflicts, a group project can be brainstormed before the meeting to ensure ideas are written/ typed up and members have actively contributed!

Sharing a Doc with Others

  • Log into your Google account (UCSC or personal)
  • On the top right side next to your email, click the grid button and select “Drive” (fig. 1)
  • Once on your Drive, go to the left hand side and select “Create.” Scroll down and select “Document,” this will create a new Google Doc that you can edit.
  • On the top left, you can rename the document. On the right, you can click the “Share” button to share the document with other people through email.

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  • After clicking the share button, a window will pop up with sharing options. You can add emails of the people who you want to share it with. Change how they can access the document on the right (can edit, view, or comment). As the creator, you have the power!

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  • Once re-named and shared, you can format, edit and insert within the doc. This acts similar to a Word doc.

Commenting

6Comments are a great way of communicating with other contributors. Think of comments as being like sticky notes you would leave on a paper your helping to review. Ask for clarification or say you like what they put.

To comment on a sentence or paragraph, highlight/ select what you want to comment on. Then, type in your comment on the right side in the window that pops up. Hit “comment” (blue button) once done with your comment. The person who wrote it will then be sent a notification about your comment and can resolve it.

 

Why Are Google Docs Useful?

 

From The Official Google Documentation

You can view the below quoted text here.

Share a file or folder

You can share a file or folder in Google Drive or in the Docs, Sheets, and Slides home screens.

  1. Open Drive, or a file or folder you want to share.
  2. Open the sharing box:
    • While you have a file open: Click Share in the top-right corner.
    • While you have a folder open: Click the share icon in the top-right Share.
    • From your file list in Drive: Select the name of a file or folder and click the share icon at the top Share.
  3. Under “People” in the sharing box, type the email addresses of the people or Google Groups you want to share with. You can also search for contacts by typing them into the box.
  4. Choose the type of access you want to give these users by clicking the dropdown arrow to the right of the text box:
    • Can edit: Users can edit the file or folder and share it with others
    • Can comment:  Users can view and add comments to the file, but can’t edit it. Folders can’t be given comment access.
    • Can view:  Users can see the file or folder but can’t edit or comment on it
  5. Click Done. The users will receive an email letting them know you’ve shared the file or folder with them.